GFI MailArchiver™ is the #1 Email Archiving Solution for SMBs

Email is critical to your small to medium sized business' communication, but it brings with it a host of new problems; dealing with storage limits, periodic backups, problematic PST files, access to old emails and regulatory compliance or eDiscovery requests just to name a few. Failure to address these problems effectively can bring serious repercussions.

GFI MailArchiver is the single solution source for your email archiving, email management problems on Exchange Server. With over 10,000 customers, it is the #1 email archiving software for small to medium sized businesses. GFI MailArchiver is used by administrators all over the world, to maintain an archive of all corporate email correspondence, significantly reduce the demands on the Exchange server, manage and reduce the company’s dependency on PST files and also meet a growing number of regulations on compliance, eDiscovery and other legislation. Our product is easy to install, requires very little administrative effort, and ships at the lowest price on the market!

The GFI MailArchiver end-user interface has been localized in various languages to allow for ease-of-use when searching for archived emails. The Client Area is available in these languages: English, German, Spanish, French, Italian, Dutch, Arabic, Simplified Chinese, Traditional Chinese, Czech, Hebrew, Japanese, Korean and Russian. Meanwhile, the GFI MailArchiver Administration Console is available in: English,German, Italian, Japanese and Russian.

With GFI MailArchiver your email worries are over. All email is stored in a central location, easily accessible in two ways: through a folder in your user's Outlook email client; or by using a web browser. We integrate closely with Outook in a first-in-its-class manner, avoiding the use of stub files which other products use.

Using the auditing function, you can readily access any email needed for eDiscovery/Email Compliance purposes and you can guarantee that these emails have not been tampered with. To find out how email archiving can affect you, select one of the following documents.

Email Archiving for:

• Network Administrators
• Educational Institutions
• Other Businesses

With GFI MailArchiver, Your Company Benefits From:

• Access to emails if required for eDiscovery and email compliance purposes, internal inquiries and employee monitoring
• A safeguard in customer complaints and lawsuits
• Auditing functionality that guarantees stored emails are genuine and have not been tampered with
• A complete and secure archive of all company email

With GFI MailArchiver, Network Administrators Can:

• Allow users to access their emails from Outlook but without the problems associated with stub files on Exchange; an industry leading approach
• Reduce your message store size and improve Exchange performance
• Reduce reliance on cumbersome PST files
• Archive past, present and future emails into one or multiple databases and avoid complex backup plans to copy PST files from each employee's workstation
• Intuitive to set up and fine-tune email retention policies

With GFI MailArchiver, Employees Can:

• Benefit from an unlimited mailbox size even with Exchange mailbox quotas in effect
• Instantly access archived email directly from Outlook or using the MailArchiver Web interface
• Retrieve old and deleted emails on demand, with full thread and conversation
• Use advanced email search and 'Saved Search' capabilities

Why Choose GFI MailArchiver?

• Outlook integration allows for fast and easy access to archived emails by employees
• Archive emails centrally for compliance purposes, eDiscovery and internal investigations
• Backup emails in a way that they can be easily searched and restored in original format
• Offload emails from MS Exchange Server and increase server efficiency
• Reduce maintenance associated with PST files
• Tested and proven: used by tens of thousands of IT administrators

Features

Features for the Administrator

Multi-lingual Support for Email Indexing
The new version of GFI MailArchiver™ ships with multi-lingual support. During installation administrators have the option to select the language to be used when indexing emails. Now we support organizations who receive email in: English, Dutch, French, German, Italian, Russian, Spanish, Czech, Arabic, Hebrew, Japanese, Korean, Traditional Chinese and Simplified Chinese.

Integration with Exchange and Other Email Servers
GFI MailArchiver leverages the journaling feature of Exchange Server, providing unparalleled scalability and reliability. Other email archiving solutions actually replace the email with a link to their database, creating a single point of failure that can bring down your entire email system. We work in parallel, making no change to the way Exchange works. GFI MailArchiver can be used with Exchange as well as other email servers. We can poll email from any mail server which supports IMAP and Active Directory.

Outlook Integration, with Industry Leading Stub-free Technology
Integration with Outlook means that archived email can be accessed from Outlook as if it were in an Exchange mailbox or a local PST file. While other products do offer Outlook integration, GFI MailArchiver does so without using stub files; a method that isDiscouraged by Microsoft as it creates problems for administrators. Using stub files, small portions of each email are still left in the Exchange Server store, creating a negative impact on server performance. GFI MailArchiver’s stub-free approach to Outlook integration is an industry first. Our software also provides administrators with full real-time synchronization of all folders and email in the Exchange mailbox.

Automatically Archive Email into One Central Storage
Your mail server is not the ideal place to store all organizational email! Over time it will cause a severe decline in email performance. Moving old emails into a database will keep your mail server performance high and email stores compact. You may archive your email in:

• An SQL database: When email is stored in a standard SQL database, it is easy to backup and restore; no special Exchange backup tools are required. This setup is strongly recommended for high email volume environments.
• Directly to an NTFS hard drive: You may store email in a database that is located on an NTFS-formatted hard drive, saving you the license costs of Microsoft SQL Server! This setup is suitable for low email volume environments and for small enterprises who need to economize.

Multiple Database Support and Automatic Database Management
It is possible to archive emails in multiple databases, overriding the problem of having one large database that grows slow becomes a maintenance problem. We assist you to automatically archive emails to a new database after a specified time, for example, every month or quarter.

Reduce Email Storage Requirements
Storing email in a database is more effecient than storing email in a PST file. We give you even more savings by compressing (and decompressing) attachments on the fly, which makes better use of your storage resources ascompared with storing attachments in the Exchange stores. We also archive only one copy of attachments sent to multiple recipients.

Unlimited Mailbox
Administrators are no longer forced to compromise between mailbox size quotas and Exchange performance. With GFI MailArchiver, users benefit from a near ‘unlimited’ mailbox ? with easy access to their email at all times ? because the software archives email in an SQL database and not on Exchange. With fewer storage demands, a smaller Exchange store, and no stub files left on the server, administrators will notice a marked increase in performance.

End PST Nightmare
Using GFI MailArchiver for Exchange eliminates the need for users to archive their mail in PST files on local hard disks. PST files can end up being very large and difficult to backup and search. Many users do not know how to organize their PST files properly. We give your users the power browse and retrieve past email from the database, rather than having to dig through a store of PST files on disk to find a particular email.

Migrate old PST files off of Client Machines
Through GFI MailArchiver's agent-based PST Exporter, you can archive emails that were processed by Microsoft Exchange prior to the installation of GFI MailArchiver. The GFI PST Exporter uses the GFI MailArchiver Import Service to transfer emails to an archive store without any end-user intervention. Agents save extracted emails in a destination folder and the GFI MailArchiver Import Service then imports the extracted emails into a GFI MailArchiver archive store.

Set up Email Retention and Categorization Policies
Setting up an email retention policy is critical for your small to medium sized business. Email archiving is essential for those policies but retaining email for an indefinite time is costly. With GFI MailArchiver you can create rules to delete one or more emails after a specific time, for example, you can delete all email sent by the Marketing Department that are older than 7 years. In addition we will help you to categorize email by adding a label that meets a particular condition. For example, email sent from the CEO, could be automatically labelled with [CEO].

Helps Comply with Sarbanes-Oxley Act
By archiving all company email, GFI MailArchiver helps organizations to meet Regulatory Compliance such as the Sarbanes-Oxley Act. Under the Sarbanes-Oxley Act 2002 and Security and Exchange Commission (SEC) rules, public companies must prove that their internal controls and audit trails are sound and that their processes are capable of producing certifiably correct data. Companies must retain all correspondence created, sent, or received in connection with an audit or review of a public company for a period of seven years, during which time these records must remain non-erasable and non-rewritable. This includes any electronic records such as email, particularly relating to subjects, departments or individuals involved in auditing procedures. Failure to comply is a crime, punishable by up to 10 years in jail.

Helps to Comply with Other Acts and Regulations
GFI MailArchiver is also a valuable tool that aids Compliance with the following: E-Comm Act 2000, BS7799-2:2002, Enterprise Act 2002, Decreto del Presidente del Consiglio dei Ministri (8 febbraio 1999) and more.

Give Viewing Rights and Exempt Users from Archiving
GFI MailArchiver allows you to grant a user viewing rights to all email relating to a specific Active Directory Group. For example, the Sales Manager would be able to view all email sent or received by his or her team. Also, if required, you can instruct GFI MailArchiver for Exchange not to archive email to and from particular users, for instance it is possible to not archive the email of the IT group.

Collect and Archive Emails in One Geographic Location
GFI MailArchiver provides the possibility of centralizing email archiving to one physical location by polling emails from multiple locations. For example, an organization that operates in the US, UK and Australia may want to archive email of all offices centrally in one location ? the US office.

Support for Virtual Environments
Organizations that are currently using or plan to use virtualization on their network can still install and use a range of GFI products with confidence. GFI MailArchiver supports and runs on the most common virtualization technologies in use, namely VMware, Microsoft Virtual Server and Microsoft Hyper-V.

Audit Archived Email for Tamper Free Guarantee
GFI MailArchiver ships with auditing functionality that ensures all archived emails have not been tampered with. This is particularly important in industries and countries where regulations require organizations to monitor user activity and keep audit trails of such activity. GFI MailArchiver offers two types of auditing:

• Database activity auditing: Uses the tracing capabilities of Microsoft SQL Server to record all activity affecting the GFI MailArchiver archive databases.
• User interaction auditing: Record all users’ activity while they are using the GFI MailArchiver web interface to browse email archive stores.
  
  

Features for the User

GFI MailArchiver with Outlook Connector with Offline Access
The GFI MailArchiver Outlook Connector makes it easy for users to access their archived email from within their Outlook email client. To do this, the Outlook connector needs to talk to the GFI MailArchiver server; but what happens if the user is out of the office? GFI MailArchiver’s Offline Access feature gives the user the functionality to access an administrator-configurable (default 30 days) amount of emails that are cached on the client. Unlike PST files which are hard to manage and email can be lost if the PST is corrupted, the Cache that is created on the client’s side can be completely rebuilt and is managed automatically by GFI MailArchiver.

Access Archived Emails from Anywhere
GFI MailArchiver allows users to access their archived email from anywhere in the world, using a browser. Email that had been deleted may also be seen (and restored).

Advanced Email Search and 'Saved Search' Capabilities
Having a central store of email enables users to easily search through their past email and attachments (Microsoft Word, Excel, PDF, ZIP and many other formats). Once a search has been defined, the user can save the search criteria for easy reference at a later date, similar to Microsoft Outlook Search Folders. For example, you may save a search that displays all email correspondence with client X.

OneClick Restore a Single Email to a Mailbox
By simply clicking on a button, the user or the administrator can restore an email to a user’s inbox in its original format. GFI MailArchiver restores any archived email (even deleted email) and these are resent to the user as an attachment.

Other Features:

• Printer-friendly support for printing emails

You're in Great Company...
Many leading companies have chosen GFI MailArchiver. Here are just a few: American International Movers, Inc, Autoflug GmbH (Germany), eCourier (UK) and many more.